POSTING DATE: MAY 22, 2023
DUE DATE: JUNE 2, 2023, AT 5:00 PM PACIFIC TIME (PT)
UPDATE(S):
May 24, 2023 – the following were posted under the Informational Webinar section:
- Informational Webinar Slides
- Webinar Recording
May 26, 2023 – the following has been posted under the Questions and Answers section:
- Translation RFV Q and A – PDF
June 1, 2023 – the following has been posted under the Questions and Answers section:
- Translation RFV Q and A Updated – PDF
- Translation RFV Q and A Updated V2 – PDF
ELIGIBLE PROPOSERS
Applicants must meet the following minimum requirements:
- Applicants must be able to provide translation and/or culture-nuanced interpretation services in at least one of the languages detailed here: American Sign Language, Spanish, Chinese (e.g., Mandarin and/or Cantonese for oral; Simplified and/or Traditional for written), Arabic, Hindi, Japanese, Russian, Thai, Tagalog, Korean, Armenian, Vietnamese, Farsi, Khmer/Cambodian and English.
- Applicants may submit one application for multiple language services being offered.
- Applicants must submit the application in English.
- Applicants must have a minimum of three (3) years of paid experience in the language services they are offering to provide.
- Applicants must be based in California; preferred but not required in Los Angeles County and/or Sacramento County.
Eligibility requirements are the minimum requirements to apply. If your entity is required to register with the California Secretary of State’s website, First 5 LA will verify an “active” status via California Secretary of State’s website: https://bizfileonline.sos.ca.gov/search/business. Applicants that do not meet the requirements above or do not have an “active” status via California Secretary of State’s website (if applicable) will not pass the first level of review (see Section VII. Selection Process).
DESCRIPTION
First 5 LA is seeking applicants via this Request for Vendors (RFV) for the purposes of establishing a Qualified Vendor(s) List (QVL) to support First 5 LA’s written translation, oral interpretation with cultural nuance, and American Sign Language (ASL) needs. The work supports improving language accessibility to members of the public with limited English proficiency, and language access services for subgroups in the deaf and hard-of-hearing community served by First 5 LA. The QVL will serve as a source of pre-qualified vendors who may be asked to provide support in one or more of the following areas: Translation, Interpretation and American Sign Language (ASL). Admittance into the QVL will allow members to receive solicitations for Task Order opportunities with First 5 LA. First 5 LA will issue a solicitation to QVL members on a project-by-project basis based on need, area(s) of expertise and location. QVL members may respond to the solicitations that fit their areas of expertise and experience while considering availability and capacity to execute the project. First 5 LA will select the appropriate vendor(s) on a per project basis from the QVL based on project need, availability, capacity and/or location, key dialects per language (California, LA County). This QVL Request for Vendors is a pre-qualification process only. First 5 LA’s inclusion of any vendor on the QVL will not guarantee that the vendor will receive any particular quantity of business.
Vendors will be accepted into the QVL for a 12-month period. The QVL may be open for new applicants on an as-needed basis, with applications accepted at additional times during the year, as determined by First 5 LA. Vendors will be offered the opportunity to renew their membership in the QVL upon expiration at the sole discretion of First 5 LA.
Translation RFV Cover Letter – PDF
Translation Interpreter ASL RFV – PDF
Appendices:
For Informative Purposes:
- Appendix A – Sample Contract – PDF
- Appendix B – Level 2 Review Tool– PDF
- Appendix C- Proposal Checklist– PDF
For Submission:
- Appendix D – Cover Page– Word
- Appendix E – Litigation and Contract Compliance Form – PDF
- Appendix F – Organizational Conflict of Interest Form – PDF
ADDENDA
Please check the Funding Center webpage regularly for updates and addenda. First 5 LA has the right to amend this solicitation by written addendum. First 5 LA is responsible only for that which is expressly stated in the solicitation document and any authorized written addenda thereto. Such addenda shall be made available via the online funding center. Failure to address the requirements of such addendum may result in the proposal not being considered, at the sole discretion of First 5 LA. Addenda to this solicitation, if any, will be posted on this webpage. It is the responsibility of proposers to ensure, prior to submission, that their proposal reflects the most recent information and RFV requirements.
INFORMATIONAL WEBINAR
Potential proposers were highly encouraged to participate in an informational webinar on May 24, 2023 at 3:30 PM to learn more about the RFV requirements.
Information Session Webinar Slides 5.24.23
Information Session Webinar Recording 5.24.23
QUESTIONS AND ANSWERS
To ensure that all potential proposers receive the same information, all questions and answers received are compiled and posted on this webpage. All questions and requests for additional information regarding this RFV must be submitted to Kevin Proff at kp****@fi******.org before 5:00 PM on May 30, 2023.
First 5 LA reserves the sole right to determine the timing and content of the responses to all questions and requests for additional information. First 5 LA may respond to individual inquires and then post replies to all questions by the posting date.
Translation RFV Q and A – PDF.
Translation RFV Q and A Updated – PDF.
Translation RFV Q and A Updated V2– PDF.
DEADLINE TO APPLY
An online application packet complete with required documents must be received by First 5 LA no later than 5:00 PM on June 2, 2023. Please review the RFV’s Timeline for Selection Process to ensure availability during the proposal review activities.
HOW TO APPLY
To respond to this RFV, please submit your proposal and all required documents through the online application system designated by First 5 LA by no later than 5:00 PM on June 2, 2023:
Step 1: Create a user account by clicking here.
Step 2: Once a user account has been created, click here to access the application.
Step 3: Once an application has been started, click here to modify and/or submit your application. Please do not create a new application once you have started your application.
For help with the online application click here.
Proposers must submit all required documents specified in the RFV through this online form. It is highly recommended that you print a copy of your application for your records prior to clicking “Submit.” To do this, click “Printer-Friendly Version.” You should review the printed copy prior to submitting the application electronically. In addition, you should ensure that the attachments were successfully uploaded by reviewing the list of attachments included.
NOTE: Once the online application had been submitted proposers cannot make edits.
CONTACT US
All questions and requests for additional information regarding this RFV must be submitted via email to Kevin Proff, at kp****@fi******.org.
