Submitting a Public Records Request Form
*This form is for Public Records Requests only. First 5 LA does not accept or publish unsolicited article submissions. To submit a general inquiry unrelated to Public Records Requests, please click here.*
Submitting a request using this form is optional, though preferred. You can also email your request to [email protected], mail it to Attn: Public Records Request, 750 N. Alameda Avenue, Los Angeles, CA 90012).
Records Available Online
Meeting Materials https://www.first5la.org/our-board/meeting-materials/
What is a record?
The California Public Records Act defines public records as any writing Containing information relating to the conduct of the public’s business prepared, owned, used or retained by First 5 LA regardless of its physical form or characteristic. Writings include any handwritten or typewritten document, photographs, pictures, drawings, audio or video recording, computer data, email or fax, and every other means of recording.
What records are exempt from disclosure?
Occasionally, the law precludes the disclosure of records or provides an exemption from mandatory disclosure. Examples of records exempt from mandatory disclosure under the California Public Records Act include: certain personnel records, investigative records, drafts, confidential legal advice, trade secrets, records prepared in connection with litigation, and information that may be kept confidential pursuant to other state or federal statutes. Records containing information that is exempt from disclosure may have that information redacted before release.
How do I request records?
Any member of the public may request to view or pay for a copy of a public records. Though First 5 LA staff can ask you for information in response to a public records requests, you are not required to give us your name or any other identifying information such as address or telephone number. Also, you are not required to put your request in writing, or explain why you want the records. A request can be made using our web form, over the phone (XXX-XXX-XXXX), mailed (750 N. Alameda Avenue, Los Angeles, CA 90012), or via email ([email protected]).
Do I have to use the public records web form?
Although First 5 LA encourages requests to be made using the web form, the California Public Records Act does not limit the ways in which requests can be made. Submitting a written request using the web form helps to avoid confusion and delay in responding to public records requests. Web requests submitted outside of the regular business hours will be considered received when First 5 LA is next open.
What information should I provide in making a public records request?
Requesters should provide as much specific information about the records as possible. If a request is not sufficiently specific, First 5 LA staff may need to contact the requester to further identify the information sought.
How long will it take to receive a response?
First 5 LA processes all records requests in accordance with the California Public Records Act. First 5 LA staff will respond to all requests within 10 days. However, it may not always be possible to fill requests for public records right away because records need to be reviewed first to see if they contain confidential information. Also, if the request is very large in scope, spans multiple departments, or requires additional preparation or review, it may require more time to process. First 5 LA will notify you of any delay.
How can I inspect public records?
First 5 LA will provide electronic copies of records via email, or physical copies via mail (a fee may apply). If a requester wishes to view original physical records, if available, an appointment must be made ahead of time to visit our office.
Are there any fees associated with making a public records request?
There is no fee for making a public records request. First 5 LA may, however, charge for the cost of duplication if a requester wishes to have a physical copy of records (currently $ .29 cents per page), or an electronic copy via CD ($10.00 per disc). Please note, First 5 LA will not collect the duplication fee if under 50 pages. The requester must pay all fees before copies will be released.
Is First 5 LA required to create a record when responding to a California Public Records Request?
First 5 LA provides access to existing public records in its possession. We will not create new records not currently in existence. The California Public Records Act does not require First 5 LA to create a record or compile a list in response to a request under the Public Records Act. We are only required to produce specifically identifiable records currently in existence.
Is the California Public Records Act related to the Freedom of Information Act (FIOA)?
The FIOA is a Federal Statute that does not apply to local government. The California Public Records Act was modeled after the FIOA. The California Public Records Act applies to all local government agencies in California.