POSTING DATE: March 22, 2023
RESPONSE DUE DATE: 5:00 p.m. PT on April 11, 2023
MANDATORY JOB WALK: March 29, 2023
ELIGIBLE APPLICANTS
- Proposing firm must be a commercially licensed janitorial service provider
- Proposing firm must be registered with the California Department of Industrial Relations (DIR)
- Proposing firm must have a minimum of three (3) years of experience in providing cleaning services in a similar office environment (i.e., size and scope)
Eligibility requirements are the minimum requirements to apply. If your entity is required to register with the California Secretary of State’s website, First 5 LA will verify an “active” status via California Secretary of State’s website: http://BusinessSearch.sos.ca.gov/.
Proposers that do not meet the requirements above or have an “active” status via California Secretary of State’s website (if applicable) will not pass the first level of review (see Section IX. Selection Process of the RFQ).
DESCRIPTION
First 5 LA seeks to hire a janitorial service firm to clean its office building of approximately 44,000 square feet covering three floors. The office building is located on the Union Station campus in downtown Los Angeles at 750 N. Alameda Street, Los Angeles 90012. First 5 LA currently employs 104 staff members. A hybrid work schedule is currently in effect at First 5 LA with a small percentage of staff visiting the building each week. The second and third floors of the building contain offices and cubicles for First 5 LA staff. The first floor contains conference rooms and storage rooms. A portion of the first floor was previously used as a daycare center. The former classrooms are presently used as conference rooms. All three floors include bathrooms and kitchens. Janitorial services are needed to maintain a clean, healthy, safe, and orderly workspace for First 5 LA employees and visitors.
Only written responses will be considered. All materials submitted will become part of the response and may be incorporated into any subsequent contract(s) between First 5 LA and the selected Proposer.
MANDATORY JOB WALK
Potential proposers should attend the mandatory job walk on March 29, 2023, from 10:00 am PT to 11: 30 am PT to learn more about the RFQ requirements. Please RSVP for the job walk by emailing Terrie Johnson at tj******@fi******.org no later than March 27, 2023, 5:00 PM PST.
RFQ Documents
Janitorial Services RFQ Cover Letter
Appendices:
For Informative Purposes:
- Appendix C – First 5 LA Building Floorplan & Associated Pictures (available at Job Walk)
- Janitorial Services Q and A
For Submission:
- Appendix G – Litigation and Contract Compliance Form
- Appendix H – Conflict of Interest Form
- Business License (If applicable)
QUESTIONS AND ANSWERS
To ensure that all potential applicants receive the same information, questions and answers will be compiled and posted on this webpage. All questions and requests for additional information regarding this RFQ must be received before 5 p.m. PT on April 4, 2023, and answers will be posted on the website on April 7, 2023.
First 5 LA reserves the sole right to determine the timing and content of the responses to all questions and requests for additional information. First 5 LA may respond to individual inquiries and then post replies to all questions by the posting date.
DEADLINE TO APPLY
An application packet complete with the required documents must be received by First 5 LA no later than 5:00 p.m. PT on April 11, 2023. Please review the RFQ’s Timeline for Selection Process to ensure availability during the proposal review activities.
HOW TO APPLY
To respond to this RFQ, please submit all required documents through the online application system designated by First 5 LA by no later than 5:00 p.m. PT on April 11, 2023, by taking the following steps:
Step 1: Create a user account by clicking here.
Step 2: Once a user account has been created, click on the following link for the appropriate application:
Click here to access the application for the Janitorial Services RFQ
Step 3: Once an application has been started, click here to modify and/or submit your application. Please do not create a new application once you have started your application.
For help with the online application click here.
Applicants must submit all required documents specified in the RFQ through this online form. It is highly recommended that you print a copy of your application for your records prior to clicking “Submit.” To do this, click “Printer-Friendly Version.” You should review the printed copy prior to submitting the application electronically. In addition, you should ensure that the attachments were successfully uploaded by reviewing the list of attachments included.
NOTE: Once the online application is submitted, proposers cannot make edits.
ADDENDA
Please check this Funding Center webpage regularly for updates and addenda. First 5 LA has the right to amend this solicitation by written addendum. First 5 LA is responsible only for that which is expressly stated in the solicitation document and any authorized written addenda thereto. Such addenda shall be made available via the online funding center. Failure to address the requirements of such addendum may result in the proposal not being considered, at the sole discretion of First 5 LA. Addenda to this solicitation, if any, will be posted on this webpage. It is the responsibility of Respondents to ensure, prior to submission, that their application reflects the most recent information and RFQ requirements.
CONTACT US
All questions and requests for additional information regarding this RFQ must be submitted via email to Terrie Johnson, Contract Compliance Officer, at tj******@fi******.org.
