ACEs Aware Consultants Request for Qualifications (RFQ)

POSTING DATE: October 28, 2020

CLOSING DATE: 5:00 p.m. PT on November 30, 2020

  • November 6, 2020: Recording of Informational Webinar uploaded to Informational Webinar section.
  • November 6, 2020: Information Webinar Presentation Deck posted in Informational Webinar section.
  • November 16, 2020: Questions and Answers Document posted in the Questions and Answers section.

Proposers must meet the following minimum requirements for the Meeting Facilitation Consultant:

  • Minimum of 5 years of experience in meeting facilitation with cross-sector collaboratives

Proposers must meet the following minimum requirements for the Report Research and Development Consultant:

  • Minimum of 5 years of experience of writing technical reports for government, non-profits or philanthropy

Please note that Proposers that do not meet the requirements above will not pass the first level of review (see Section VIII. Selection Process and Review Criteria of RFQ).


First 5 LA is seeking qualified organizations interested in serving as a consultant for Provider Engagement Activities under the ACEs Aware Initiative, in the categories of Meeting Facilitation and/or Report Research and Development. Please note that First 5 LA expects to enter into two separate agreements for 1) meeting facilitation and 2) for report research and development. Proposers can apply for both tasks but are required to submit a separate application for each task outlined below. If one proposer is selected for both tasks, First 5 LA would enter into one agreement.

The ACEs Aware initiative seeks to change and save lives by helping Medi-Cal providers understand the importance of screening for Adverse Childhood Experiences (ACEs) and training them to respond with trauma-informed care. In January 2020, CA-OSG and the Department of Health Care Services (DHCS) released a Request for Proposals to fund organizations to help extend the reach and impact of this initiative to Medi-Cal providers and organizations that serve Medi-Cal beneficiaries. First 5 LA applied for the Provider Engagement grant and was awarded $225,000 in grant funds from the CA-OSG and DHCS to participate in the state’s ACEs Aware initiative to address ACEs, taking into consideration the stress children and their families are experiencing during the COVID-19 pandemic. With this funding, First 5 LA will conduct provider engagement activities with joint applicants, the American Academy of Pediatrics – California Chapter 2 (AAP-CA2) and the LA County Department of Mental Health (LACDMH)-UCLA Prevention Center of Excellence (COE), and the selected consultants to promote the ACEs Aware initiative among the Medi-Cal provider community in L.A. County. Specifically, First 5 LA will partner with key stakeholders in L.A. County to implement three Provider Engagement activities: 1) Network of Care activities for multiple types of providers; 2) Peer-to-Peer Learning amongst primary care physicians; and 3) a Practice Paper to inform large scale systems change for screening alignment, treatment and referrals/care coordination.

Cover Letter_ACEs Aware RFQ – PDF


For Informative Purposes

For Submission


Please find the recording of the ACEs Aware Consultants Information Session webinar that occurred on November 5, 2020:

Please find the ACEs Aware Consultants RFQ Presentation Deck for the November 5th Informational Webinar.


To ensure that all potential applicants receive the same information, questions and answers will be compiled and posted on this webpage. All questions and requests for additional information regarding this RFQ must be received before 5 p.m. PT on November 10, 2020, and answers will be posted on the website on November 16, 2020.

First 5 LA reserves the sole right to determine the timing and content of the responses to all questions and requests for additional information. First 5 LA may respond to individual inquires and then post replies to all questions by the posting date.

Please find the ACEs Aware Consultants RFQ Questions and Answers document.


An application packet complete with required documents must be received by First 5 LA no later than 5:00 p.m. PT on November 30, 2020. Please review the RFQ’s Timeline for Selection Process to ensure availability during the proposal review activities.


To respond to this RFQ, please submit your proposal and all required documents through the online application system designated by First 5 LA by no later than 5:00 p.m. PT on November 30, 2020 by taking the following steps:

Step 1: Create a user account by clicking here.

Step 2: Once a user account has been created, click on the following link for the appropriate application:

Click here to access the application for the Meeting Facilitation Consultant

Click here to access the application for the Report Research and Development Consultant

Step 3: Once an application has been started, click here to modify and/or submit your application. Please do not create a new application once you have started your application.

For help with the online application click here.

Applicants must submit all required documents specified in the RFQ through this online form. It is highly recommended that you print a copy of your application for your records prior to clicking “Submit.” To do this, click “Printer-Friendly Version.” You should review the printed copy prior to submitting the application electronically. In addition, you should ensure that the attachments were successfully uploaded by reviewing the list of attachments included.

NOTE: Once the online application is submitted, proposers cannot make edits.


Please check this Funding Center webpage regularly for updates and addenda. First 5 LA has the right to amend this solicitation by written addendum. First 5 LA is responsible only for that which is expressly stated in the solicitation document and any authorized written addenda thereto. Such addenda shall be made available via the online funding center. Failure to address the requirements of such addendum may result in the proposal not being considered, at the sole discretion of First 5 LA. Addenda to this solicitation, if any, will be posted on this webpage. It is the responsibility of applicants to ensure, prior to submission, that their application reflects the most recent information and RFQ requirements.


All questions and requests for additional information regarding this RFQ must be submitted via email to Daisy Ortiz, Contract Compliance Officer, at [email protected].