Best Start LA Program Management System Contractor RFP

• Best Start LA
• Request for Proposals
• Information Session
• How to Apply
• Important Documents
• Contact Us

BEST START LA
Through Best Start LA, First 5 LA seeks to optimize the social, emotional, cognitive, language, physical and motor development of Los Angeles County’s youngest children. Further, the Commission recognizes that addressing the developmental potential of young children must be done within the context of the multiple environments that affect their development. Best Start LA is designed to both strengthen the integration of existing First 5 LA investments and to address the need to make additional investments using the best available evidence of what works as a key criterion. The long-term vision is a Best Start LA model that is sustainable and scalable for all communities in the county. For more information on Best Start LA and related Board memos, please click here.

The data infrastructure to support the Best Start LA outcomes is expected to accomplish three objectives:
1. Help inform ongoing development of the Best Start LA model;
2. Support the identification, prioritization and advocacy of policy solutions;
3. Support the evaluation of the Best Start LA model.

Globally, the evaluation will need to capture outcomes Best Start LA can achieve in the short, mid and long term in the following categories:
• Child and family
• Community
• Data infrastructure
• Sustainability/Scalability
• Workforce development
• Organizational
• Policy
• Economics

Evaluation work will be undertaken in a place based manner within the Best Start LA communities. In addition there will be a broader level evaluation to examine countywide indicators of change in community, systems, data, policy and sustainability outcomes related to the Best Start LA model.

REQUEST FOR PROPOSAL
First 5 LA is seeking consultation with either a group of consultants or a lead contractor and sub-contractors to conduct planning and research activities to assist in the development of the First 5 LA Best Start Data Infrastructure (BSDI), a dynamic web-based data and information collection and reporting system for the Best Start LA investment. The purpose of the RFP is to select the most qualified consultant to engage in planning and research activities to support the Commission in the creation of this comprehensive web-based data submission and measurement system which will improve and streamline the data collection and measurement around Best Start LA. The BSDI Planning and Research (P&R) Contractor will have demonstrated experience in conducting planning and research activities in collaboration with not-for-profit organizations and grass-root organizations, preferably for human services organizations and community organizing groups. The systems will be designed to be user-friendly and intuitive for all end-users. End-users will range from the very technically savvy to those that have limited experience using computers.

INFORMATION SESSION
A list of questions and answers received at the information session on July 10, 2009 was compiled as Frequently Asked Questions (FAQ).

HOW TO APPLY
In response to this RFP, applicants are requested to submit a complete application to First 5 LA no later than 5:00 pm on Thursday, July 27, 2009. Following a review of all submitted applications, selected applicants will be invited for an interview during the week of August 24-28, 2009. The interview will involve a presentation by the applicant(s) illustrating the applicants’ vision, capacity and proposed plan for implementation of the project. Please note these dates are subject to change at First 5 LA’s sole discretion.

• Best Start LA Program Management System Contractor RFP cover letter (pdf)
• Best Start LA Program Management System Contractor RFP (pdf)
• Best Start LA Program Management System Contractor RFP Level 1 Review Tool (pdf)
• Best Start LA Program Management System Contractor RFP Level 2 Review Tool (pdf)
• Best Start LA Program Management System Contractor RFP Level 3 Review Tool (pdf)

Please submit 4 copies (one original and 3 copies) in a sealed envelope no later than 5:00 pm on Monday, July 27, 2009. Envelopes should be addressed as indicated below. In addition, please submit an electronic version of the application to Amado Ulloa at aulloa@first5la.org.

Evelyn V. Martinez, Executive Director
First 5 LA
750 N. Alameda Street, Suite 300
Los Angeles, CA 90012
Attention: Best Start LA Program Management System Contractor RFP

IMPORTANT DOCUMENTS

Appendix A: Proposal Cover Sheet (pdf)

Appendix B: Proposal Package Checklist (pdf)

Appendix C: Memorandum of Understanding (doc)

Appendix D: Previous Client Form (forms must be completed by your client references; limit of 3 previous clients) (pdf)

Appendix E: Scope of Work (doc)

Appendix F: Budget forms (xls) and Sample Budget Narrative (doc)

Appendix G: Agency Involvement in Litigation and/or Contract Compliance
Difficulties (pdf)

Appendix H: Contractor Signature Authorization Form (pdf)

Appendix I: Sample Contract (pdf)

Appendix J: Best Start Outcomes Document (pdf)

Appendix K: Potential Data Collection Areas (pdf)

Appendix L: Working with Other Contractors and First 5 LA Staff (pdf)